Documentation Specialist II
Job Description
Position: Documentation Specialist II
Location: Westlake, OH
Position details: Contract
Job Summary:
We are seeking a detail-oriented Document Control Specialist to support an HSSE Risk Systems team in managing and maintaining controlled operational documents. This role is responsible for document lifecycle management, version control, compliance tracking, and coordination with internal stakeholders to ensure documentation aligns with organizational standards and governance requirements.
Key Responsibilities:
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Manage controlled documents including creation, updates, revisions, approvals, and archiving
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Maintain document formatting, numbering, and version control standards
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Coordinate with document owners, SMEs, and stakeholders to gather updates and validate document accuracy
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Track document revisions and maintain organized records within document management systems
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Support HSSE compliance reviews and documentation audits
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Perform quality checks to ensure consistency and alignment with operational standards
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Generate reports related to document status, review cycles, and approval progress
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Assist with process improvements related to document workflows and governance
Required Qualifications:
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3–5 years of experience in document control, records management, or a similar documentation-focused role
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Strong attention to detail and ability to manage multiple priorities simultaneously
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Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
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Experience using SharePoint or other document management systems is preferred
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Strong written communication and organizational skills
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Ability to work independently and collaborate with cross-functional teams
Preferred Background:
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Experience supporting regulated environments such as Oil & Gas, Energy, Manufacturing, Utilities, or HSSE operations
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Familiarity with controlled documents, SOPs, policies, compliance documentation, or audit support processes
Work Environment:
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Hybrid schedule with 3 days onsite in Westlake, OH
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Standard business hours
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Document-intensive and computer-focused work environment
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Ready to take your career to the next level? Explore our job opportunities in Westlake, Ohio, and unlock a world of endless possibilities! Nestled on the shores of Lake Erie, Westlake offers a perfect blend of scenic beauty and urban conveniences. With proximity to iconic landmarks like Crocker Park, known for its upscale shopping and dining, and the breathtaking Huntington Reservation where nature meets the shoreline, Westlake boasts a vibrant culture that will inspire any career journey. From catching a show at the Beck Center for the Arts to cheering on the Cleveland Indians at Progressive Field, there's something for everyone in this dynamic region. Join us in Westlake, where your professional growth meets a charming community waiting to welcome you.